ADMINISTRATIVE AND JUDICIAL SERVICES DIVISIONS

PROGRAM MISSION: To provide safe and secure judicial services and administrative support and resources for the Sheriff's Office multiple missions.

There are two distinct divisions within this program: Administration and Judicial Services Division.

• The Administrative Division ($1,832,688, 20.0 FTEs) provides financial analysis, annual budget preparation, human resources, training, information systems and technology, and safety programs for the entire Sheriff's Office. The activities of this section include: analyzing budget requests; processing and monitoring expenditures and revenues; overseeing the recruitment and hiring process; conducting background investigations on all potential employees for the Sheriff's Office; serving as liaison to other County agencies or outside organizations for legislation, human resources, safety, computer operations and fiscal affairs as it relates to the Sheriff's Office; and conducting internal investigations. All funding that relates to overall functions of the Sheriff's Office are budgeted under this division (e.g. training, uniforms).

• The Judicial Services Division includes the Court Security, Process and Transportation Sections described below:

• The Court Security Section ($2,054,070, 26.8 FTEs) maintains security and order in the courtrooms of the Circuit Court, General District Court, and Juvenile and Domestic Relations District Court. Additionally, this section must ensure the safe movement of inmates/prisoners to and from the Detention Facility for court proceedings, provide support services to Judges as situations dictate, manage jurors both in the courtroom and when sequestered, and other related tasks and duties as required by the Courts.

• The Process Section ($1,137,075, 12.0 FTEs) serves all legal notices, summonses, orders, and other civil processes issued by the courts and regulatory offices. It also supervises evictions within the County, and executes levies, sales, and seizure of property. In conjunction with the Treasurer's Office, it assists in the collection of delinquent taxes. This section conducts fugitive investigations and executes criminal arrest warrants and capiases issued by the Courts.

• The Transportation Section ($617,377, 6.0 FTEs) is charged with the safe and secure transportation of all inmates to and from state facilities, other jurisdictions, as well as medical and other appointments outside of the Arlington Detention Facility.

SIGNIFICANT BUDGET HIGHLIGHTS: The FY 2006 budget for the Administrative and Judicial Services Programs reflects:

• Personnel increases due to normal salaries and benefits increases ($122,005).

• Increase in non-personnel is primarily due to increase in charges of County owned vehicles ($16,725).

• Increase in revenues due to State Compensation Board reimbursement for salaries and benefits ($75,700).

PERFORMANCE MEASURES:

• Average deputy sheriff length of services does not include retirements and terminations.

• Average length of time to complete an employee background varies from applicant to applicant. The process begins with the completion and grading of test. Background checks, polygraph, psychological and physical are then completed. The total time to hire a new employee ranged from three to fifteen months in FY 2004.

• Of 610 deputy sheriff candidates tested in CY 2004, 27 were hired.

• In-house training includes: blood-borne pathogen, hazardous material control, sexual harassment and similar programs. Re-certification includes classes such as annual firearm certification, first aid/Cardiac Pulmonary Resuscitation (CPR), Virginia Criminal Information Network (VCIN)/National Crime Information Center (NCIC) training, suicide prevention, and cultural sensitivity. The Virginia Department of Criminal Justice Services, American Correctional Association and Virginia Law Enforcement Professional Standards Commission mandate in-service training.

• Significant disruption is defined as an unplanned additional security response to a courtroom.

• Average daily figures are based on days the courthouse is opened to the public.

• Number of papers actually served exceeds the number of papers received because some papers require more than one service per paper (e.g.: levies; evictions; garnishments).

• The number of served/disposed warrants includes arrests.

• The number of evictions received exceeds the number of eviction executed due to a mutual agreement settled outside of the courts between the property manager and the tenant.

• Transport equals one trip from one destination to another with any number of prisoners on board (does not include return empty trips).

• Error free transports are defined as having all required paperwork and property transported along with the prisoner.