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SECTION N -- ENTERPRISE, SPECIAL REVENUE and INTERNAL SERVICES FUNDS
OFFICE OF SUPPORT SERVICES - AUTOMOTIVE EQUIPMENT FUND
DEPARTMENT BUDGET SUMMARY
MISSION STATEMENT: To ensure that safe, energy-efficient, and environmentally
friendly vehicles are available to agency staff to accomplish their
work/missions.
The Automotive Equipment Fund provides
cost-efficient, environmentally-sound fleet management services, in an
innovative, participatory management environment. These services include repair and maintenance, fuel purchases,
repair parts inventory and procurement of the County's fleet.
FY 2006 PRIORITIES:
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To continue to evaluate the use of alternative fuels
for the light, medium, and heavy vehicles.
Staff will continue to monitor legislation that will define the types of
non-polluting fuels and non-imported fuels that Environmental Protection Agency
(EPA) and Department of Energy (DOE) allow.
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To maintain an effective hazardous waste program for
air conditioning refrigerants, engine oil, engine coolant or anti-freeze, and
heavy truck tires (recaps) by recycling in compliance with federally mandated
disposal procedures.
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To continue to participate in the Enhanced Emissions
Inspection Program through the use of specialized equipment developed to meet
the new standards set forth by the Environmental Protection Agency and the
Virginia Department of Environmental Quality.
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To continue to replace Arlington's fleet on a cost
effective and timely basis, in order to meet the using agency's requirements
and enhance the use of Alternative Fuel Vehicles (AFV's).
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To continue providing customer service enhancements by
conducting quarterly meetings with customers' management teams and key vehicle
operators to ensure their needs are met.
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To continue commitment to environmental excellence with
implementation of the EMS (Environmental Management System).
PRINCIPAL PROGRAMS: The
principal programs of the Equipment Division are:
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Replacement of Vehicles (County and Schools)
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County Vehicle Repair Section
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School Vehicle Repair Section
SIGNIFICANT BUDGET CHANGES: The FY 2006
proposed budget for the Automotive Equipment Fund is $12,420,407, a four
percent increase over the FY 2005 adopted budget. The proposed budget reflects:
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The transfer of 1.0 FTE to the General Fund partially
offsets normal increases to salaries and fringe benefits.
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Overall decrease in non-personnel is primarily due to reductions
in outside repairs ($30,000) and tires ($19,000) while staff training increases
($17,500).
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Increase in the vehicle replacement budget
($533,971) is primarily due to accelerated replacement of five fire vehicles, and
unanticipated steel price increases. The
number and size of vehicles replaced in any given fiscal year varies depending
on the predicted industry life-cycles, projected replacement cost and actual
vehicle usage patterns.
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Increase in Inter-Departmental charges ($736,472) is due
to increases in vehicle replacement costs.
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Increase in sale of surplus equipment ($71,800) is due
to more vehicles being replaced and the types of vehicles being replaced. As vehicles are replaced, old equipment is
sold.
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Decrease in miscellaneous revenue ($25,000) is for
revenue received from Schools for accidents.
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AUTOMOTIVE FUND
FINANCIAL SUMMARY
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FY 2004
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FY 2005
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FY 2006
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Change:
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Actual
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Adopted
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Proposed
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'05 to '06
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Personnel
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$4,054,632
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$4,150,974
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$4,208,876
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1%
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Non-Personnel
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2,008,388
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2,044,095
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2,011,640
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-2%
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Accident Repairs
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402,276
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145,600
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145,600
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-
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Total Operating Expenses
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6,465,296
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6,340,669
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6,366,116
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-
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Additions
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363,343
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62,970
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-
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-100%
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Replacement
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4,406,519
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5,390,320
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5,924,291
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10%
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Subtotal
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11,235,158
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11,793,959
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12,290,407
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4%
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Insurance/Other Transfers
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130,000
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130,000
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130,000
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-
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Expenditures and Transfers
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11,365,158
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11,923,959
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12,420,407
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4%
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Inter-Departmental Charges
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(11,670,846)
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(11,664,556)
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(12,401,028)
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6%
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Total Net Expenditures
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(305,688)
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259,403
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19,379
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-93%
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Sales of Surplus Equipment
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286,958
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200,000
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271,800
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36%
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Miscellaneous Revenues
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177,673
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110,100
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85,100
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-23%
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Total Revenues
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464,631
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310,100
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356,900
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15%
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General/Other Fund Transfer
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$244,384
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$192,459
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-
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-100%
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Authorized FTEs
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62.0
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62.0
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61.0
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Funded FTEs
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62.0
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62.0
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61.0
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PERFORMANCE MEASURES:
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FY 2002
Actual
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FY 2003
Actual
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FY 2004
Actual
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FY 2005
Estimate
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FY 2006
Estimate
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FY 2006
Goal
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Mission Outcome Measures
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Percent of County vehicles in fleet that are
environmentally friendly (AFVs)
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9%
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14%
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22%
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23%
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25%
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25%
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Percent of total fuel purchases using
alternative fuels
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3%
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11%
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24%
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25%
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25%
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27%
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Customer
Measures
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Work orders completed in one day
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Light equipment
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N/A
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N/A
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72%
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74%
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76%
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80%
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Heavy trucks
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N/A
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N/A
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61%
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66%
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72%
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80%
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Fire/engineering
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N/A
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N/A
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66%
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68%
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74%
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80%
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Preventive maintenance
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N/A
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N/A
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79%
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85%
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87%
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90%
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School bus
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N/A
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N/A
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82%
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83%
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85%
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90%
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